Channel Islands Restoration (CIR) is offering a challenging full-time office position coordinating volunteers for habitat restoration projects, and assisting us with various duties associated with our donors/members. This is a unique opportunity to work in the field of habitat restoration, volunteer coordination and environmental education with a fast-growing and dynamic nonprofit organization. This position involves managing multiple administrative details in a fast-paced environment.
POSITION: Volunteer/Membership Coordinator
TERM: Full-time, 40 hours per week
BENEFITS: Employer contribution to group health plan, three days paid sick leave (or personal time off consistent with state law)
REPORTS TO: Executive Director, CIR
LOCATION: CIR office in Santa Barbara
COMPENSATION: $16 - $25 per hour depending on experience
SUMMARY: This is a full-time position, including volunteer coordination (approximately 60% - 80%) and membership coordination (approximately 20% - 40%).
Many duties will be performed in cooperation with other CIR staff members. Specific duties may be adjusted depending on seasonal fluctuations and workload. Work will be performed primarily in the CIR office and will include limited administrative duties out of the office, as well. The individual will work in close cooperation with CIR staff and representatives of partner organizations.
Volunteer Coordination Duties and Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position.
- Promote and maintain a wide range of volunteer opportunities within the organization through written communications, including email, social media and press announcements, in cooperation with other CIR staff.
- Recruit volunteers for one-day and multiday volunteer opportunities on the mainland and Channel Islands.
- Manage and insure quality control of volunteer paperwork (including waivers and navy access passes) for CIR and partner organizations.
- Communicate regularly with volunteers to answer questions, provide instructions.
- Track volunteer commitments and hours in the organization database and report hours to CIR and partner organizations.
- Act as a single point of contact for communications with volunteers and interested corporate/service groups and schools.
- Research relevant community organizations to recruit additional volunteers.
- Work in close cooperation with partner organizations on schedules and volunteer needs.
- Co-facilitate and support training of certain volunteers for CIR and partner organizations.
- Work with Outreach Coordinator to organize special events
- Assist staff with administrative duties as requested.
- Perform other duties as assigned.
Membership Coordination Duties and Responsibilities:
- Record donations and issue acknowledgement letters to donors.
- Order and mail donor appreciation rewards.
- Work with Outreach Coordinator to facilitate membership and other CIR events.
Volunteer/Membership Coordination Required Qualifications:
- Have at least two years of experience working in an office environment.
- Have strong familiarity with computers and multiple different software suites, including but not limited to Microsoft Office, Google Drive, Constant Contact (or similar), and Adobe products, with the flexibility of learning new programs as needed.
- Have strong administrative skills, including a typing speed of no less than 30 words per minute.
- Ability to manage multiple priorities and deadlines; perform highly detailed work on multiple concurrent tasks.
- Ability to set priorities, take initiative and exercise sound independent judgment within areas of responsibility.
- Possess strong language and communication skills (written and oral).
- Ability to communicate with, supervise, motivate and empower volunteers to be effective in their roles.
- Ability to build relationships and work with volunteers, community members, donors, and CIR Partners.
- Ability to work with people from diverse backgrounds and have patience dealing with varied volunteer needs and abilities.
- Ability to work well independently and on a team.
- Ability to learn and apply new information or skills.
- Ability and willingness to occasionally work early mornings, evenings, and weekend days.
- Have a high degree of discretion dealing with confidential information.
Volunteer/Membership Coordination Preferred Qualifications:
- Have a minimum of one year of experience coordinating volunteers.
- Experience with Microsoft Outlook.
- Experience working with a database system, especially Microsoft Access.
- Experience working for a non-profit organization.
- Experience in grant reporting.
Submit a cover letter of intent to apply (limit to one page), and a résumé via email to: email@example.com. Supply names and contact information for three references, including previous employers. The most qualified candidates will be invited to interview and will be asked to demonstrate written communication skills. Further details can be provided by contacting:
Ken Owen Channel Islands Restoration firstname.lastname@example.org
Channel Islands Restoration is a non-profit organization that restores habitat in sensitive and unique natural areas on the California Channel Islands and adjacent mainland. We help protect rare and endangered native plant and animal species by restoring the natural habitat they depend on for survival. We educate a variety of groups about the value of native habitat and how to protect it. We recruit volunteers and identify and develop public and private funding sources for habitat restoration programs.
Channel Islands Restoration is an "at will" employer offering equal employment opportunity without regard to race, color, creed or religion, age, sex, national origin, sexual orientation or disability (within the physical parameters defined in the position description and those associated with remote work locations). Any offer of employment will be contingent upon verification of individual's eligibility for employment in the United States.